Importing duty free vehicles to Kenya

If you are considering importing a duty free vehicle, follow the guide below to confirm whether you qualify for import duty exemption. It is worth noting that there have been many attempts by phony importers to import vehicles duty free to Kenya using fake documents. The government of Kenya is very strict in issuing the duty exemption paper.

Duty free vehicle imports for Diplomats / Expatriates

For UN/ UNEP staff/ diplomats, foreign embassy staff and expatriates, a valid work permit is required when importing a duty free vehicle. PRO IB Forms – approved by Ministry of Foreign Affairs in Kenya will be required for duty exemption to take effect.

All vehicle import regulations must be adhered to when importing a duty free vehicle. When importing your duty free vehicle we avail all importation documents in advance so that the process of applying for Pro 1 B can be initiated in good time before the vehicle arrives. Your organization/ embassy will provide number plates for the vehicle once duty exemption documents are ready.

Documents required for Customs Clearance & Registration

  1. Original PRO1B Tax Exemption documents
  2. PIN Certificate Copy
  3. Original Diplomatic passport
  4. Original Vehicle Commercial Invoice (with details of make, model description, year of manufacture & engine Number)
  5. Original JEVIC,QISJ or similar Auto Appraisal Inspection Certificate of Roadworthiness(with details of Make, Model description, Year of manufacture & Engine Number)
  6. Original Export Certificate/Logbook (English & Japanese versions)
  7. 3 Original Bills of Lading (with name & signature at the back)
  8. Diplomatic number plates & cover letter from Embassy / Organization with advice on specific registration number allocated to privileged importer/staff
  9. Port Release Order & Customs Release (which we will process for you)
Notes on Duty Free Imports
  • Since the original diplomatic passport and job card/ laissez passer are required in the car clearance process, one should arrange to be in the country when the car arrives and the clearance process starts (might take about 7 working days) to avoid exceeding free port days which might result in paying demurrage.
  • From 2015 all duty free imports have been exempted from paying the railway development levy.

We have imported duty free vehicles for staff in various organizations/ embassies:

  • United Nations (UN)
  • United Nations Environment Programme (UNEP)
  • World Agroforestry Centre (ICRAF)
  • Alliance for a Green Revolution in Africa (AGRA)
  • Business Sweden
  • Embassy of The Czech Republic in Nairobi, Kenya
  • South African Embassy in Nairobi, Kenya
  • Irish Embassy in Nairobi, Kenya
  • International Livestock Research Institute (ILRI)